The article shows how to open and view shared calendar in Outlook on your desktop and how to import an iCal file exported from another app into your Outlook.

1. Outlook Add In For Mac Shortcut
2. Outlook Add In For Mac Computers
3. Enable Add Ins Outlook Mac

Microsoft Office 365 Outlook Add-in. BlueJeans meetings support a hybrid Outlook environment including on-premise and Office 365 deployments. Refer to this chart to determine your best client choice. Skype for Business Add-in for Mac. On the Outlook for Mac File menu, select Import Choose Outlook for Windows archive file (.pst), and then choose Continue. Locate the data file on your computer, and then choose Import. When the import process is complete, choose Finish.

In the previous article, we discussed different ways to share Outlook calendar with other people. Looking from another angle - if someone shared a calendar with you, how do you open it in Outlook? There are a few methods to view a shared calendar in Outlook on your desktop:

Add calendar shared within organization

When a calendar is shared within the same organization, it can be added to Outlook with a single click. Simply open the sharing invitation that your colleague sent to you and click the Accept button at the top.

The calendar will appear in your Outlook under Shared Calendars:

View calendar shared outside organization

The process of accepting a calendar sharing invitation by an external person is a bit different, but still very much straightforward in case you use Outlook for Office 365 or has an Outlook.com account.

1. In the sharing invitation, click Accept and view calendar.
   
2. You will be taken to either Outlook on the web or Outlook.com and, possibly, asked to log into your account. Once you do that, you will see the Calendar subscription details. If needed, copy the link to the calendar for future use, and then click the Save button.
   

The shared calendar will appear under Other calendars in Outlook.com as shown in the below screenshot, or under People's calendars in Outlook on the web. In desktop Outlook, you can find it under Shared calendars.

Open shared calendar of a coworker without invitation

To view a calendar that belongs to someone in your company, you do not actually need an invitation as the view level of access is given to all internal users by default (though, it can be changed by your administrator or IT persons).

Here are the steps to add a shared calendar to Outlook:

1. From your Calendar folder, go to the Home tab > Manage Calendars group, and click Add Calendar > Open Shared Calendar.
   
2. In the small dialog window that opens, click Name…
   
3. In the displayed list, find the user whose calendar you wish to add, select their name, and click OK.
   
4. If you've selected a valid person, his or her name will appear in the Name box, and you click OK.
   

That's it! The calendar of your colleague is added to your Outlook under Shared Calendars:

1. If an internal user has shared their calendar directly with you, the calendar will open with the permissions they provided; otherwise – with the permissions set for your organization.
2. To open a calendar that belongs to an external user, you will need ether an invitation or .ics link.

Add an Internet calendar to Outlook

If you have an ICS link to a calendar that someone else shares publicly, you can subscribe to that public calendar to view it in your Outlook and receive all updates automatically. Here's how:

1. Open your Outlook calendar.
2. On the Home tab, in the Manage Calendars group, and click Add Calendar > From Internet…
   
3. In the New Internet Calendar Subscription dialog box, paste the iCalendar link that ends in .ics:
   
4. Outlook will ask you to confirm that you want to add this Internet Calendar and subscribe to updates. Click Yes to import the calendar with the default settings, which work just fine for the most part, or click Advanced to configure custom settings:
   In a moment, the Internet calendar will appear under Other Calendars in your Outlook:
   

Import iCalendar file to Outlook

In some situations, you may want to import events from your other calendar into Outlook to spare the trouble of re-creating all your appointments from scratch. Instead, you export the calendar from another app (say, Google calendar) or another Outlook account as an ICS file, and then import that file into Outlook.

To import an iCal file into Outlook 2019, Outlook 2016 or Outlook 2013, this is what you need to do:

1. Open your Calendar.
2. Click File > Open & Export > Import/Export.
   
3. In the Import and Export Wizard that appears, select Import an iCalendar (.ics) or vCalendar file(.vcs) and click Next.
   
4. Browse for the iCalendar file (it should end with the .ics extension) and click OK.
   
5. Based on your needs, choose one of these options:
   • Open as New – to add a new calendar to your Outlook.
   • Import – to import the items from the iCal file into your primary Outlook calendar.

Outlook Add In For Mac Shortcut

Go to your Outlook calendar and, depending on your selection in the last step, you will find either a new calendar under Other calendars or all events from the .ics file imported into your existing calendar.

That's how you can open and view a shared calendar in Outlook. I thank you for reading and hope to see you on our blog next week!

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Webex integration to Microsoft Outlook is part of Cisco Webex Productivity Tools. Webex integration to Outlook for Mac gives you an easy way to schedule or start Webex meetings using Outlook.

Your site administrator may have installed Webex Productivity Tools for you. If not, you can download it from your Webex site. See Install and Set Up Webex Productivity Tools for the Mac.

Meeting invitees don't need to use Outlook to join the meeting, and only need a Webex account if the meeting is restricted to Webex users on your site.

Webex Integration to Outlook for Mac Options

Outlook Add In For Mac Computers

After Webex Productivity Tools is installed, the Cisco Webex menu appears in the Microsoft Outlook window. The following commands are available from the Cisco Webex menu in Outlook:

Enable Add Ins Outlook Mac

• Meet Now: Starts an instant meeting in your Personal Room that you can start at any time, without having to schedule the meeting in advance. You can edit instant meeting options on the “Meet Now” Settings tab in My Webex > Preferences on your Webex site.

• Schedule Webex Meeting: Select this to schedule a Webex meeting.

• Schedule Personal Room Meeting: Select this to schedule a meeting in your Personal Room.

• Schedule Personal Conference Meeting: Select this to schedule a Personal Conference meeting.

• More: There are a few options under the More menu,

  • About: Lets you view the version number and license and patent information about Webex Integration to Outlook.

  • Help: Opens Webex Help Center where you can find or search for information on the Webex Integration to Outlook for the Mac.

  • Send Problem Reports: Prepares an email message for you to send to support to report a problem.

  • Preferences: Opens the Preferences dialog box for Cisco Webexsupport.

  • Check for Updates: The system checks to see if a new update is available.